Staff roles are the labels you assign to shifts on the rota — for example Senior Care Worker, Support Worker or Team Leader. Each role has a name, an optional colour and an optional default hourly rate. This page is admins only.
Open it from Settings → Staff Rota → Staff roles. Use the search box to find a role in a long list.
Adding or editing a role
Press Add role (or Edit on an existing one) to open the dialog, then fill in:
Name — required, e.g. 'Senior Care Worker'.
Default hourly rate (£) — optional. A band rate used by the cost bar.
Colour — pick a colour swatch so the role stands out on shifts, or press Clear for no colour.
Press Save to apply. To remove a role, press Delete — shifts using it simply lose that label.
How the default hourly rate is used
The default rate is only a band default for the cost bar. It's used to price a shift when the carer has no explicit hourly wage or salary set on their pay profile. It never overrides a carer's own wage, and it's never applied to agency staff (who always price at their agency charge). For exact, per-person pay, set wages on the Pay rates page.
- 1Go to Settings → Staff Rota → Staff roles.
- 2Press Add role.
- 3Enter the role Name (e.g. Senior Care Worker).
- 4Optionally enter a Default hourly rate (£) for the cost bar.
- 5Pick a Colour, or press Clear for none.
- 6Press Save.
- Give each role a distinct colour so different roles are easy to spot at a glance on the rota.
- Only set a default hourly rate if you want a fallback band price — a carer's own wage on Pay rates always takes priority.
- Deleting a role won't break existing shifts; they just lose the role label.