Running balance
The page shows the area's current balance at the top — the sum of every money-in minus every money-out. Every new transaction nudges the balance immediately.
Reconciling against the cash tin
Periodically (usually weekly), count the physical cash and compare it to the system balance. They should match exactly. If they don't, find and fix the missing or wrong transaction.
Verifying a transaction
Once a transaction is recorded and you (a moderator or admin) have checked the receipt and the description against reality, you can verify it. A verified transaction gets a tick in the list — useful evidence at audit time.
Click the transaction in the list.
Click Verify.
Type a short comment (e.g. "Checked receipt, matches"). The comment is stored alongside the verification.
Save. The transaction shows as verified, with the verifier's name and timestamp.
Note — Carerealm doesn't do "reconciliation adjustments" — there isn't a separate transaction type for "we counted £42.10 but the system says £42.50, so add an adjustment of -£0.40". Instead, find the wrong transaction and edit/delete it. Adjustments via a fake transaction are a misuse of the audit trail.
Un-verifying
If a verified transaction needs another look (a receipt was challenged, an entry was wrong), reopen the transaction and Unverify. The history of verifies and unverifies is logged.
Heads up — Discrepancies between the cash tin and the system balance need to be investigated, not adjusted away. Common causes: a missed receipt, a duplicate entry, change kept back by mistake. Find the root cause before fixing the record.