Shifts start life as drafts so you can build a whole week before staff see anything. Publishing makes those shifts visible to the carers and lets them claim, acknowledge and plan around them.
Draft vs published
Draft shifts show a dashed outline and a small Draft label, and only managers can see them.
Published shifts are solid coloured and appear on each carer's own rota and in their My shifts list.
Publishing a week
The Publish week button shows a count of the drafts in the visible week. Click it to publish them all at once. You can also publish a single shift as you create it by turning on Publish immediately in the Add shift window.
What staff receive
When you publish, every carer with a newly published shift gets a notification — "Your rota is published" — in their notification bell and as an app push. They can then open their shifts and acknowledge them.
Unpublishing
To pull a shift back to draft, open it and change it so it's no longer published — it returns to a manager-only draft. Affected carers are told the shift has been removed from their rota, so only unpublish when you genuinely need to rework it.
- 1Open the area's **Rota** tab in **Week** view and finish building the week.
- 2Check the **Publish week** button — the number on it is how many drafts will go live.
- 3Click **Publish week**.
- 4Review any working-time warnings shown — they're advisory, so you can still publish.
- The draft count on the button is a quick check that you've published everything for the week.
- Working-time warnings at publish are advisory — review them, but they never stop you publishing.