You don't fill in a timesheet by hand. When you clock out, the system builds one for you from your clock-in and clock-out times and any breaks you logged.
How your timesheet is worked out
At clock-out the system compares your actual times to what was rostered and records:
Your worked time — the gap between clocking in and out, minus any unpaid break.
Your break minutes, with paid breaks added back into your paid hours.
Flags for clocking in late or leaving early, so your manager has the full picture.
Your organisation may round worked time to set increments (for example, to the nearest 15 minutes, or always up or down). Rounding is off unless a manager turns it on, and it's applied automatically when you clock out — you don't need to do anything.
Approval
Every timesheet starts as pending. Your manager reviews it and either approves it or queries it. If something looks off — say a forgotten clock-out — a manager can adjust the worked hours before approving.
You'll get a notification either way: "Timesheet approved" when your hours are signed off, or a "Timesheet needs attention" prompt asking you to check in with your manager.
Then on to payroll
Once approved, your hours flow through to the rota's pay and payroll tools. Approved timesheets are what get counted — anything still pending or queried won't be paid until it's sorted, so it's worth keeping your clock-ins and clock-outs accurate.
- Clock out properly at the end of every shift — that's what produces the timesheet.
- If you get a "Timesheet needs attention" message, speak to your manager promptly so your hours aren't held up.
- Log your breaks as you take them; it saves your manager having to correct the hours later.