Two sections lower down the Rota reports page help you stay on top of safe working and sickness absence: Working time and Bradford Factor. Both are admin-only.
Working time (WTD)
The Working time section is forward-looking — it checks the upcoming 4 weeks of scheduled shifts and lists any Working Time Directive concerns. These are advisory warnings; they never block you from publishing a rota.
Short rest — less than the minimum rest hours between one shift ending and the next starting, checked per person across all the areas they work.
Over the weekly hours limit — more hours scheduled in a week than the limit, unless the person has a 48-hour opt-out on file.
Consecutive days — more days in a row than the limit (only shown if your organisation has turned this check on).
If you see "No working-time breaches scheduled in the next 4 weeks", the upcoming rota is clear. If the section says warnings are turned off, an admin can switch them back on in rota settings.
Bradford Factor
The Bradford Factor table scores each staff member's sickness absence over the last 52 weeks. It shows Spells (separate absences), Days (total sick days), the Score and a Band label.
The score is calculated as spells × spells × days, which weights frequent short absences more heavily than one long one.
Bands: OK, Review (51+), Elevated (201+) and High (401+).
Only approved leave of a sickness type counts, so it reflects recorded sickness rather than every absence.
Use Export CSV on the Bradford section to download the table for return-to-work or HR records.
- 1Open **Rota overview** and click **Reports**.
- 2Scroll to **Working time** to review WTD warnings for the upcoming 4 weeks.
- 3Scroll to **Bradford Factor** to see each staff member's sickness score and band over the last 52 weeks.
- 4Click **Export CSV** under the Bradford table if you need a copy.
- Working-time warnings inform but never stop a manager publishing — treat a high count as a prompt to review, not a hard block.
- Because Bradford only counts approved sickness leave, make sure sick days are recorded as leave so the score stays accurate.
- A staff member with a signed 48-hour opt-out won't trigger the weekly-hours warning.