If the recorder rejects an administration, the error message will tell you which check fired. Most common causes:
Error | Cause | Resolution |
|---|---|---|
Outside administration window | You're past the after-buffer (Missed) or before the before-buffer. | Use off-schedule with a reason, or retrospective if the dose was actually given on time. |
Approval required | Your realm uses blocking approval mode for off-schedule or retrospective. | Wait for a manager to approve in Approvals. |
PRN dose limit reached | The minimum interval or 24h max has been hit. | Do NOT administer. Contact the prescriber. |
Medication expired | The medication's expiry date has passed. | Use fresh stock. Update the medication record. Disposal goes via stock. |
Sheet expired | The MAR sheet's validity window has ended. | Open the active sheet or create a new one. |
No permission | Your eMAR role doesn't include recording. | Speak to your manager — see Roles & permissions. |
Safety warning blocks | Allergy, interaction or daily-dose limit. | Read the warning. Override only with a real reason and (where required) senior approval. |
Heads up — If you can't resolve the block within a reasonable time AND the medication is clinically urgent, escalate to the nurse in charge. Don't try to circumvent the system (e.g. by signing in as someone else) — that triggers safeguarding flags.