Retrospective recording is for the case where the dose was given at the right time but you didn't get to a phone or tablet to record it until later. It's NOT a way to back-date a missed dose.
Retrospective vs missed — pick the right one
Scenario | Use |
|---|---|
Dose was given correctly, you're recording it later | Retrospective |
Dose wasn't given (forgotten, refused, supported person asleep) | Missed (code 5) or Refused (code 3) |
Dose was given outside the scheduled window deliberately | Off-schedule |
Recording retrospectively
Click the missed (red) cell, or any past dose.
The recorder offers Record retrospectively.
Enter the actual time you gave the dose.
Pick the outcome (usually Given).
Add a reason — why is the recording happening late?
Submit.
What's captured
Actual administration time — what you put in the form.
Entered-at time — when you actually saved the recording.
Reason for retrospective entry — your free-text explanation.
Violet "Late" badge — visible on the timeline so auditors can see the gap.
Approval modes
Same three-mode pattern as off-schedule:
None — no approval needed.
Non-blocking (default) — recorded immediately, approval queued for later review.
Blocking — held in approvals queue until a manager approves.
Heads up — Retrospective recordings are visible in audits with the gap between actual administration and entry. Frequent retrospective entries from a single carer flag a process problem (e.g. no charging point for the tablet during the night shift) — not an audit risk. Talk to your manager about fixing the root cause.